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Why Business Process Management Software Is Crucial Element for Automation of Your Procedures

business process management software

Business Process Management Software is an enterprise-level solution for automating repetitive operations, managing core processes, and managing process logic. Your company’s growth improves with easier-to-follow methods.

BPMS is being adopted by an increasing number of businesses because every domain becomes more competitive. In fact, there has been a steady increase in its market value from $13 billion to $14 billion in 2021. Also, the market becomes less tolerant of mistakes.

Do you want to stay on top of the game in your line of work? What’s missing from your products, services, and company practices? What better way to do it than using software that allows you to create bespoke processes and simple applications to make things better?

We will share with you the significant benefits of using BPM software and why the BPM business is booming around the world.

Benefits of Business Process Management Software

1. Reduce Costs

Focused work, knowledge, lower equipment expenses, and efficiency are all advantages of BPM. Employees are focused on certain activities since you hired them with a specific skill set to execute specified jobs. If they’ve been performing a similar job for some time, it’s safe to assume they’re already experts in their fields.

Because you’ll be outsourcing labor, you’ll be able to save money on equipment as they’ll be using their own. They will be more efficient at their duties since they are utilizing their own equipment and are already familiar with the gear and software.

2. Recognition and Response to New Demands

One of the most recent changes in the way we think about process management is that processes are becoming more customer-focused and less productivity-focused. Instead of focusing on how to improve processes to get a product out faster and more efficiently, stakeholders now want to enhance processes to better fulfill the demands of customers.

It directly affected customer satisfaction and retention. Furthermore, changing corporate processes to match consumer expectations frequently leads to other significant benefits, such as increased productivity and efficiency.

3. Increase Productivity

Companies must perform at their best in the face of increasing competition and increasingly rigorous survival circumstances. The best BPM software can help firms enhance efficiency and provide more services or products to their consumers. The company would not have seen the inefficiency if it hadn’t been for business process management.

4. Stay in Competition

When your operations are repetitive and inefficient, they get clogged with waste, leaving you with less time to focus on research and development activities or other actions that will help your firm stay ahead of the competition.

This is because if you don’t streamline your company processes, you’ll always be engaged in operations, which inhibits creativity and causes waste to collect, slowing you down even more.

5. Standardize Processes

The vital for a business is a well-defined, strategic plan for how things will be done. You may standardize your company’s practices with BPM software. When methods are not standardized, quality control becomes problematic, among other reasons.

6. Cross-department collaboration

Everyone in a firm has to be on the same page and working toward the same objectives. The best BPM software improves cross-departmental cooperation, which benefits the company significantly. If business process management is not adopted, different business sectors may be unaware of how their processes relate to or clash with one another.

When to Invest in Business Process Management Software?

Even if you don’t know what procedures your company needs to execute now, having a platform to assist you to figure it out is a good idea, right?

Because you’re already set up with the software, you can simply start searching for methods to improve and automate your business once you get started and see big inefficiencies or bottlenecks in your operations.

And if you’re operating a business right now, you already know that if repetitive chores or human error are impeding your company’s development, it’s time to rethink what’s going on.

If you want to get out on the right foot and avoid the pitfalls that new company owners make every year, stop procrastinating and get started by purchasing business process software that fits your standards.

How to Choose The Best BPM Software?

Though BPMS software is designed to make workflows easier and collaborations better, selecting the proper platform might be a little more difficult.

Understanding your needs, determining the number of users, assessing prices, and evaluating onboarding and readiness may all be reduced to three steps.

Let’s look at these three crucial steps for selecting the finest business process management software for your company.

1.  Evaluate The Needs of Your Business

The initial step in selecting BPMS software is also the most extensive. Business process management software is available in a variety of forms and sizes for a variety of businesses in various sectors.

More complete service has the advantage of being less restricted than those focusing on single set of workflow or limited flexibility. Software like bpmEdge BPMS allows you to customize the platform to your specific needs.

2. Determine The Number of Users

BPM software selection process  calculating the number of users. When considering users, the three most important factors to consider are where you’re beginning from, where you’re heading, and where you intend to end up.

The majority of BPMs base their pricing on the number of users. In many ways, you may combine stages two and three (cost assessment) into one discussion.

3. Evaluate Onboarding, Readiness

The capacity for onboarding new processes and readiness for new processes are factors to consider while selecting BPM software. Even if one solution appears to be superior to another, the onboarding process may make or break a platform’s initial success. Yes, you can recover from a bad launch, but you will waste time & money. if you are not prepared for the BPM software’s learning curve.

Many businesses also look at tools like a learning management system to enhance their onboarding system. LMS for onboarding supports how you plan your onboarding training, providing your onboarding training, scheduling training, and checking results and metrics.

examples of learning management systems, so choosing the right one for you could be daunting. However, there are LMS solutions that integrate with your existing BPM for a more seamless implementation.

Business Process Management Software for All Businesses

Business process management software tools are often used by mid-to-large businesses to aid in the
automation of business processes using various workflow tools.

Have you used any of the business process management software tools? What are your thoughts on them, and how do they compare to other BPM systems? Are there any more BPMS products on the market that we haven’t mentioned? Let us know what you think!

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EDMS : Enhance Operational Process of Manufacturing Industry

Electronic Document Management System for manufacturing industry

The manufacturing industry is nothing less than the backbone of any country. For example, the manufacturing industry contributes around 17% of the total GDP. Moreover, the industry has been growing at a rate of 9-10% every year since 2003. But, these facts and figures are not what make it the backbone of the country. It is the importance and contribution of the manufacturing industry that makes it so. The industry fulfills the thousands of needs of billions of people in day-to-day life. Vehicles, packed food, clothes, medicines, lifestyle products, and other million of needs are fulfilled by the manufacturing industry only.

But, do you know what the backbone of the manufacturing industry is? It is the documentation and record-keeping process of the industry. Manufacturing firms have a phrase common in them, “If it is not noted down, it didn’t happen“. So, documents are more important than the actual transaction taking place.

Electronic Document Management System is a digital platform to keep these important assets of the industry safe, secure and well-managed. There are thousands of documents such as purchase, supply, sell, cash flow, name, companies, raw material, labor cost, etc. So, the document management system provides the integrated platform for the efficient management of these documents.

For better understanding, the following are the five use cases of Electronic Document Management System in the manufacturing industry:

Streamlining the different stages of manufacturing

First of all, the Electronic Document Management System helps to streamline the documentation process of manufacturing firms. It will provide an integrated platform for document management while still maintaining the different documents in different sections. So, the system will not mix up the data of marketing, raw material, sales, supply, salary, and logistics. However, it can be easily found on an integrated platform. So, becomes easy to store and manage all the important documents on a single platform. Hence EDMS provides a convenient and easy method for document management.

Search documents relevant to sales, production, supply or anything instantly

A manufacturing firm generates thousands of documents every year. So, getting the right document at the right time is nothing less than a miracle. Electronic Document Management System makes this miracle a part of your daily working routine. First of all, it works on an integrated platform. So, user can search any document within a moment. However, OCR (Optical Character Recognition) is the other feature that makes the searching process even easier. OCR helps to search for the document even if you don’t remember the name of the document. It can search the document with any keyword embedded in the document.

Share the document automatically with other parties

In manufacturing industry, Sharing the documents and papers from one stakeholder to another one is a big task. So, EDMS makes it simpler for you. As per the command of the user, the right document will be forwarded to the right stakeholder at the right time automatically. Moreover, even if you need to put a signature on the document, EDMS has the option for that as well.

Better control of documents

Control is a “must-have” requirement for the document in the manufacturing industry. So, Electronic Document Management System provides complete control of each document. With the help of EDMS, you will have complete authority to give access to a document. If you want to give access to a specific document to a specific person, EDMS allows you to do so.

Ahead of the curve for safety

The Electronic Document Management System enhances the safety of documents to a significant level. It not only gives them access feature to the user but also provides traceability options to the users. EDMS can trace any document very efficiently. EDMS has the capability to track any activity such as opening the document, sharing the document, forwarding the document, editing the document, the user who received or sent the document. Hence, it elevates the safety and security of a document significantly.

Wrapping Up

So Electronic Document Management System is a documentation infrastructure that helps the firm to become completely paperless. It makes the process faster, smoother, secure and efficient.

If you are planning to make the smart move and adopt the Electronic Document Management System, docEdge DMS is the best fit for you. It will help you to be more productive and efficient than all of your competitors.

Posted in: Document Management System

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Re-shape your Documentation Process- Shake Hands with Emerging Technology

documentation process

Papers were invented 2000 years ago in China which changed the face of communication forever. The appearance and ingredients of paper have changed but the purpose remained the same. The invention in any age takes place according to the need of that specific time. So, the invention of paper was undoubtedly a marvelous discovery at a time when information was limited and the use of information was also limited.

But today we live in the age of information. Millions of paper sheets are used every hour, maybe never to be looked at again. So, it indicates perfectly that the invention of paper was not meant to support the management of information in the 21st century. That’s why docEdge is here, to make the documentation process efficient, smooth, and faster.

I can bet when the paper was discovered, there were no terminologies like corporations, mail, hacking, stakeholders, breaching, etc. As a result, documents were more than sufficient to fulfill the requirements. But today, embedding the information on a piece of paper is not sufficient but the management of the information is more important. docEdge is designed considering the same.

Let’s go in detail about docEdge DMS

docEdge is a Document Management Software developed by PERICENT that helps businesses to meet their overall document processing needs. The software provides a bucket full of features to perform the numerous tasks relevant to the documentation in business. It allows multiple users to come together on the interface and share the information. Hence, docEdge leaves no scope for the communication gap in the organization.

Capabilities of docEdge to Support Documentation Process

It might be complicated to talk about the capabilities of docEdge just in the random lines of a paragraph as there are a lot of these. So, let’s talk about the capabilities one by one for a better understanding of yours.

Makes your documents digitally managed

Along with the information, it is the age of technology. So if the technology is embedded, it will always be well managed because human makes mistakes, technology doesn’t. docEdge follows the same principle and thus takes your documentation process in digital format. Having done that, completely eliminates the risk of physical damage to the documents.

docEdge works in the centralized format as well, so that you don’t have to switch between folders and files. It significantly enhances the efficiency as you got all your documents in one place- safe and secure.

Easy capture

The magnificent capture capabilities of docEdge play an important role in transforming the physical information into the digital one. Optical character recognition is the first capture method utilized by the software to make the documentation process smooth and more efficient.

OCR helps to scan the document image and thus save it in the editable pdf format. As of the current scenario, OCR is offered by very limited document management software and docEdge is proud to be one of those. Moreover, it is also capable of capturing the data through e-forms. You can also save the important emails in document formats with docEdge.

Organize better

docEdge organizes the documents using multiple features to enhance your experience. It supports all the documents formats so you don’t have to switch between applications. It has topic tagging to enhance your search experience. Ensures the auto versioning to keep your similar files stored with numbering formats. Overall, docEdge scales up our experience with the documents.

Safety & Security

Safety and security are big challenges in this age. If information gets into unethical hands, the business might need to pay a heavy price for it. So docEdge provides complete security and safety to your documents. A feature of docEdge allows you to give access to a specific person for a specific document.

Let alone the people from outside, even the employees working in your company will not be able to access the specific data as long as you chose to. So the whole of your documentation process becomes more safe and more secure than ever before.

Better traceability

docEdge provides the next-level traceability feature for the documents. It understands that data is very precious to business and thus keeps every record of it. With docEdge, you will be able to trace every single detail about the person sharing the document, the time of sharing, the person receiving the document, the person editing, opening, and reading the document as well as the identify the changes that have been made in the document and many more.

Take away

So, give your organization a treat by instilling the technology in the process. Make the document safe, secure, and well-managed and increase the life of these important sources of information.

Posted in: Document Management System

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OCR – Search Any Document with Just a Random Keyword You Remember

(ocr) optical character recognition

Time is money and it is never a good idea to waste it searching for a document from folder to folder and file to file. If you are above the age of 20, I can bet you must have experienced the same scenario in your life. We all know a person who spends the whole of his life providing the right document at the right place at right time. Yesterday, it used to take a month to deliver a message from one address to another one. But today, it takes just a moment. Kudos to technology.

Introduction to OCR

So don’t you think, the technology must be having a solution for this documentation problem as well? Obviously, it has, and the name of the solution is Optical Character Recognition. The solution has such capability that let alone the folder, you don’t even need to remember the name of the document to search.

So, OCR is basically a feature that makes the number of tasks very easy. There is no longer a need to store the piles of documents in your office when you can do it on the digital podium. Here, we are not asking you to store thousands of documents images on the computers. OCR is very ahead of it. We understand that storing the documents is not enough because editing, signing, and retrieving the documents are more important functions of a document. That’s where the OCR shows up.

Working principle of OCR

When you scan the document, OCR technology will read each and every word and will save it as a pdf file instead of an image. But wait, it is a very small portion of what OCR can do. It is obvious that you will save your document with a name. But remembering the name of multiple documents is the real headache, isn’t it? Here comes the OCR. Instead of putting the name of the document, now you will be putting the random keyword that you remember from the document, and boom, OCR will bring the document right in front of you.

Most of the time, we don’t remember the name of a document but remember what the document carried in it. So, OCR makes this little information sufficient to get the document and present it to you within moments.

Functions of OCR

1. Scans the document, not the image: most document scanners are capable of capturing the image only. On the other hand, OCR helps to capture the real document, its properties & information to save it in the digital format.

2. Reads the text: to ensure that you don’t have to remember the name of the document, OCR technology reads every word of it. Every single text is fed into the system to provide the best experience for you.

3. Makes searching easier and more fun: you are not a machine to cram everything and no one understands it better than OCR. So, just type in some words you remember about the document and OCR will provide you with the right document at the right place at right time.

Wrapping Up

So, it can be stated that Optical Character Recognition is an effective solution to provide relief from the headache of finding out the right document from the pile without having sufficient information. With OCR, you don’t only store and manage your documents in the digital format, but you also enhance their traceability and availability. Optical character recognition takes you a step closer to the automation of documents.

Posted in: Document Management System

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