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EDMS- Top 4 use cases in Manufacturing Firms

EDMS in Manufacturing

Our previous article presented a glance over the importance of the documentation process in manufacturing firms. Numbers of advantages of using the electronic document management system were communicated in the blog. So, this succeeding blog will be talking about the four main use cases of the EDMS system in any manufacturing firm.

The operations in manufacturing firms are not limited to just the production of logistics. But, it takes support from several other processes in the firm. Manufacturing requires the raw materials which are received through supply. The forecasting is used to manufacture a specific quantity of logistics. The management of existing and new logistics is the other big task. In the end, the transportation process helps to deliver the logistics to the retailers and customers. Communication with all the stakeholders also plays a vital role.

Most importantly, the validity of all these processes is verified by the documents only. As discussed earlier, “If is not in the documents, it didn’t happen”. The production unit, the raw material received, the transportation used, the forecast, orders, and all other data are stored in the documents only.

EDMS in the process

EDMS system helps the manufacturing firms to store and use this bulk of data in a more organized and managed way. It is neither safe nor a good idea to keep the physical files and papers for the documents of this much importance. The chances of different physical damage will always be a threat to the data and information of your firm.

Electronic Document Management System works to eliminate the chances of these risks. Moreover, the EDMS aims at smoothening the documents and information flow across the different departments & operational units of the firm.

Here are the top four user cases of EDMS in the different departments of the manufacturing industry:

Supply chain management

Supply chain management is one of the most important parts of any manufacturing firm. It works as the connecting bone between the market and the manufacturing firm. Electronic Document Management System like docEdge DMS helps to organize all the information about the supply of logistics in a well managed and digital format and thus make it more accessible.

The information about the different suppliers, the logistics received, logistics sent, the payment received and given, the quantity, date and time, etc. can be managed in a categorized and integrated system. Any paper can be signed and then sent to the other party as well. It makes the supply chain process very efficient and timeliness.

Logistics management

Manufacturing is all about logistics. A manufacturing firm makes the production strictly on a proper calculation of supply and demand. To perform this necessary calculation, the information such as demand in the market, logistics available in the market, logistics available in the warehouse, the need for new production, supply and material required for the manufacturing, and other bulk of information has to be analyzed.

All of this information comes in the form of documents. Any mistake in this process can cost a loss of millions of dollars to the firm. So, Electronic Document Management System removes the chances of mistakes and thus provides every data at the fingertips within moments.

Accuracy in accounting and finance

Due to the contribution of the different processes in the manufacturing firms, there is a lot of accounting and finance work. Taking the example, a firm has to keep a record of the payment done to different suppliers, the payment received from the other party, quantity of inventories, salary of the staff, spending on the different departments, cash in-flow, cash out-flow, and many more.

So, thousands of documents have to be managed only for accounting and finance. EDMS takes this headache away from you. The Electronic Document Management system allows you to manage all of your documentation and finance data in a digital format. So, it also becomes easier to share, retrieve and present the data for future use.

Complete control over transportation

A manufacturing firm is associated with the number of transportation service providers according to their respective market size. So, an electronic document management system helps keep a record with every transport associate and partner.

An efficient record of inventories traveling with a specific fleet along with the quantity and other specifications can be maintained. Moreover, the necessary documents can also be transferred digitally to the fleet drivers so that chances of document damage can also be avoided.

Wrapping up

EDMS has the potential of enhancing the management of different processes in manufacturing firms. It eliminates the chances of error and thus makes the documentation even smoother and well organized.

Whether your organisation is looking to go paperless or to automate business processes, our line of products are the Umbrella Platforms for your needs. Reach Us

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Why Business Process Management Software Is Crucial Element for Automation of Your Procedures

business process management software

Business Process Management Software is an enterprise-level solution for automating repetitive operations, managing core processes, and managing process logic. Your company’s growth improves with easier-to-follow methods.

BPMS is being adopted by an increasing number of businesses because every domain becomes more competitive. In fact, there has been a steady increase in its market value from $13 billion to $14 billion in 2021. Also, the market becomes less tolerant of mistakes.

Do you want to stay on top of the game in your line of work? What’s missing from your products, services, and company practices? What better way to do it than using software that allows you to create bespoke processes and simple applications to make things better?

We will share with you the significant benefits of using BPM software and why the BPM business is booming around the world.

Benefits of Business Process Management Software

1. Reduce Costs

Focused work, knowledge, lower equipment expenses, and efficiency are all advantages of BPM. Employees are focused on certain activities since you hired them with a specific skill set to execute specified jobs. If they’ve been performing a similar job for some time, it’s safe to assume they’re already experts in their fields.

Because you’ll be outsourcing labor, you’ll be able to save money on equipment as they’ll be using their own. They will be more efficient at their duties since they are utilizing their own equipment and are already familiar with the gear and software.

2. Recognition and Response to New Demands

One of the most recent changes in the way we think about process management is that processes are becoming more customer-focused and less productivity-focused. Instead of focusing on how to improve processes to get a product out faster and more efficiently, stakeholders now want to enhance processes to better fulfill the demands of customers.

It directly affected customer satisfaction and retention. Furthermore, changing corporate processes to match consumer expectations frequently leads to other significant benefits, such as increased productivity and efficiency.

3. Increase Productivity

Companies must perform at their best in the face of increasing competition and increasingly rigorous survival circumstances. The best BPM software can help firms enhance efficiency and provide more services or products to their consumers. The company would not have seen the inefficiency if it hadn’t been for business process management.

4. Stay in Competition

When your operations are repetitive and inefficient, they get clogged with waste, leaving you with less time to focus on research and development activities or other actions that will help your firm stay ahead of the competition.

This is because if you don’t streamline your company processes, you’ll always be engaged in operations, which inhibits creativity and causes waste to collect, slowing you down even more.

5. Standardize Processes

The vital for a business is a well-defined, strategic plan for how things will be done. You may standardize your company’s practices with BPM software. When methods are not standardized, quality control becomes problematic, among other reasons.

6. Cross-department collaboration

Everyone in a firm has to be on the same page and working toward the same objectives. The best BPM software improves cross-departmental cooperation, which benefits the company significantly. If business process management is not adopted, different business sectors may be unaware of how their processes relate to or clash with one another.

When to Invest in Business Process Management Software?

Even if you don’t know what procedures your company needs to execute now, having a platform to assist you to figure it out is a good idea, right?

Because you’re already set up with the software, you can simply start searching for methods to improve and automate your business once you get started and see big inefficiencies or bottlenecks in your operations.

And if you’re operating a business right now, you already know that if repetitive chores or human error are impeding your company’s development, it’s time to rethink what’s going on.

If you want to get out on the right foot and avoid the pitfalls that new company owners make every year, stop procrastinating and get started by purchasing business process software that fits your standards.

How to Choose The Best BPM Software?

Though BPMS software is designed to make workflows easier and collaborations better, selecting the proper platform might be a little more difficult.

Understanding your needs, determining the number of users, assessing prices, and evaluating onboarding and readiness may all be reduced to three steps.

Let’s look at these three crucial steps for selecting the finest business process management software for your company.

1.  Evaluate The Needs of Your Business

The initial step in selecting BPMS software is also the most extensive. Business process management software is available in a variety of forms and sizes for a variety of businesses in various sectors.

More complete service has the advantage of being less restricted than those focusing on single set of workflow or limited flexibility. Software like bpmEdge BPMS allows you to customize the platform to your specific needs.

2. Determine The Number of Users

BPM software selection process  calculating the number of users. When considering users, the three most important factors to consider are where you’re beginning from, where you’re heading, and where you intend to end up.

The majority of BPMs base their pricing on the number of users. In many ways, you may combine stages two and three (cost assessment) into one discussion.

3. Evaluate Onboarding, Readiness

The capacity for onboarding new processes and readiness for new processes are factors to consider while selecting BPM software. Even if one solution appears to be superior to another, the onboarding process may make or break a platform’s initial success. Yes, you can recover from a bad launch, but you will waste time & money. if you are not prepared for the BPM software’s learning curve.

Many businesses also look at tools like a learning management system to enhance their onboarding system. LMS for onboarding supports how you plan your onboarding training, providing your onboarding training, scheduling training, and checking results and metrics.

examples of learning management systems, so choosing the right one for you could be daunting. However, there are LMS solutions that integrate with your existing BPM for a more seamless implementation.

Business Process Management Software for All Businesses

Business process management software tools are often used by mid-to-large businesses to aid in the
automation of business processes using various workflow tools.

Have you used any of the business process management software tools? What are your thoughts on them, and how do they compare to other BPM systems? Are there any more BPMS products on the market that we haven’t mentioned? Let us know what you think!

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EDMS : Enhance Operational Process of Manufacturing Industry

Electronic Document Management System for manufacturing industry

The manufacturing industry is nothing less than the backbone of any country. For example, the manufacturing industry contributes around 17% of the total GDP. Moreover, the industry has been growing at a rate of 9-10% every year since 2003. But, these facts and figures are not what make it the backbone of the country. It is the importance and contribution of the manufacturing industry that makes it so. The industry fulfills the thousands of needs of billions of people in day-to-day life. Vehicles, packed food, clothes, medicines, lifestyle products, and other million of needs are fulfilled by the manufacturing industry only.

But, do you know what the backbone of the manufacturing industry is? It is the documentation and record-keeping process of the industry. Manufacturing firms have a phrase common in them, “If it is not noted down, it didn’t happen“. So, documents are more important than the actual transaction taking place.

Electronic Document Management System is a digital platform to keep these important assets of the industry safe, secure and well-managed. There are thousands of documents such as purchase, supply, sell, cash flow, name, companies, raw material, labor cost, etc. So, the document management system provides the integrated platform for the efficient management of these documents.

For better understanding, the following are the five use cases of Electronic Document Management System in the manufacturing industry:

Streamlining the different stages of manufacturing

First of all, the Electronic Document Management System helps to streamline the documentation process of manufacturing firms. It will provide an integrated platform for document management while still maintaining the different documents in different sections. So, the system will not mix up the data of marketing, raw material, sales, supply, salary, and logistics. However, it can be easily found on an integrated platform. So, becomes easy to store and manage all the important documents on a single platform. Hence EDMS provides a convenient and easy method for document management.

Search documents relevant to sales, production, supply or anything instantly

A manufacturing firm generates thousands of documents every year. So, getting the right document at the right time is nothing less than a miracle. Electronic Document Management System makes this miracle a part of your daily working routine. First of all, it works on an integrated platform. So, user can search any document within a moment. However, OCR (Optical Character Recognition) is the other feature that makes the searching process even easier. OCR helps to search for the document even if you don’t remember the name of the document. It can search the document with any keyword embedded in the document.

Share the document automatically with other parties

In manufacturing industry, Sharing the documents and papers from one stakeholder to another one is a big task. So, EDMS makes it simpler for you. As per the command of the user, the right document will be forwarded to the right stakeholder at the right time automatically. Moreover, even if you need to put a signature on the document, EDMS has the option for that as well.

Better control of documents

Control is a “must-have” requirement for the document in the manufacturing industry. So, Electronic Document Management System provides complete control of each document. With the help of EDMS, you will have complete authority to give access to a document. If you want to give access to a specific document to a specific person, EDMS allows you to do so.

Ahead of the curve for safety

The Electronic Document Management System enhances the safety of documents to a significant level. It not only gives them access feature to the user but also provides traceability options to the users. EDMS can trace any document very efficiently. EDMS has the capability to track any activity such as opening the document, sharing the document, forwarding the document, editing the document, the user who received or sent the document. Hence, it elevates the safety and security of a document significantly.

Wrapping Up

So Electronic Document Management System is a documentation infrastructure that helps the firm to become completely paperless. It makes the process faster, smoother, secure and efficient.

If you are planning to make the smart move and adopt the Electronic Document Management System, docEdge DMS is the best fit for you. It will help you to be more productive and efficient than all of your competitors.

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Re-shape your Documentation Process- Shake Hands with Emerging Technology

documentation process

Papers were invented 2000 years ago in China which changed the face of communication forever. The appearance and ingredients of paper have changed but the purpose remained the same. The invention in any age takes place according to the need of that specific time. So, the invention of paper was undoubtedly a marvelous discovery at a time when information was limited and the use of information was also limited.

But today we live in the age of information. Millions of paper sheets are used every hour, maybe never to be looked at again. So, it indicates perfectly that the invention of paper was not meant to support the management of information in the 21st century. That’s why docEdge is here, to make the documentation process efficient, smooth, and faster.

I can bet when the paper was discovered, there were no terminologies like corporations, mail, hacking, stakeholders, breaching, etc. As a result, documents were more than sufficient to fulfill the requirements. But today, embedding the information on a piece of paper is not sufficient but the management of the information is more important. docEdge is designed considering the same.

Let’s go in detail about docEdge DMS

docEdge is a Document Management Software developed by PERICENT that helps businesses to meet their overall document processing needs. The software provides a bucket full of features to perform the numerous tasks relevant to the documentation in business. It allows multiple users to come together on the interface and share the information. Hence, docEdge leaves no scope for the communication gap in the organization.

Capabilities of docEdge to Support Documentation Process

It might be complicated to talk about the capabilities of docEdge just in the random lines of a paragraph as there are a lot of these. So, let’s talk about the capabilities one by one for a better understanding of yours.

Makes your documents digitally managed

Along with the information, it is the age of technology. So if the technology is embedded, it will always be well managed because human makes mistakes, technology doesn’t. docEdge follows the same principle and thus takes your documentation process in digital format. Having done that, completely eliminates the risk of physical damage to the documents.

docEdge works in the centralized format as well, so that you don’t have to switch between folders and files. It significantly enhances the efficiency as you got all your documents in one place- safe and secure.

Easy capture

The magnificent capture capabilities of docEdge play an important role in transforming the physical information into the digital one. Optical character recognition is the first capture method utilized by the software to make the documentation process smooth and more efficient.

OCR helps to scan the document image and thus save it in the editable pdf format. As of the current scenario, OCR is offered by very limited document management software and docEdge is proud to be one of those. Moreover, it is also capable of capturing the data through e-forms. You can also save the important emails in document formats with docEdge.

Organize better

docEdge organizes the documents using multiple features to enhance your experience. It supports all the documents formats so you don’t have to switch between applications. It has topic tagging to enhance your search experience. Ensures the auto versioning to keep your similar files stored with numbering formats. Overall, docEdge scales up our experience with the documents.

Safety & Security

Safety and security are big challenges in this age. If information gets into unethical hands, the business might need to pay a heavy price for it. So docEdge provides complete security and safety to your documents. A feature of docEdge allows you to give access to a specific person for a specific document.

Let alone the people from outside, even the employees working in your company will not be able to access the specific data as long as you chose to. So the whole of your documentation process becomes more safe and more secure than ever before.

Better traceability

docEdge provides the next-level traceability feature for the documents. It understands that data is very precious to business and thus keeps every record of it. With docEdge, you will be able to trace every single detail about the person sharing the document, the time of sharing, the person receiving the document, the person editing, opening, and reading the document as well as the identify the changes that have been made in the document and many more.

Take away

So, give your organization a treat by instilling the technology in the process. Make the document safe, secure, and well-managed and increase the life of these important sources of information.

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