PERICENT - A DOCUMENT AND PROCESS AUTOMATION COMPANY
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Document Classification is one of the most important features of Enterprise Content Management Software. It enables the files to get managed in an orderly and classified manner.
You must be dealing with bulk information and documents in your business. Imagine, if all files are stored in a silo with no grouping, and you need a particular paper at a time. It would definitely going to be a drastic situation and might be possible that you will end up finding nothing out of that.
Organization & grouping of files is a very important task that needs to be done primarily while storing them so that you will face no burden later and find the required file or document easily. docEdge DMS is developed with an in-built feature of document classification that automatically helps to categorize different documents. You can create the segregation process as per your requirement to enhance the efficiency and effortlessness in your work-flow. Once the categorization is done, docEdge DMS will help you to find any document any time you need dexterously.
Document Categorization is not rocket science and you must be doing it regularly. Think about your home! You must have segregated all your electricity bills, rent, telephone, and other such bills in a different folder. All your educational documents are in a separate file and your official documents are kept in a different one. This practice helps you locate any of your documents in need easier. For instance, if you need your college certificate, you will directly pull out the folder in which you have kept all your educational certificates.
Now think of large businesses, they have oceans of documents and one might need to dive into the silos to get a particular file in need. But if all the documents are organized orderly in docEdge DMS, it becomes a one-click job to find any file any time on the go.
Undeniably, the proper classification of documents aids to make the work process uncomplicated.
When the information is classified, it allows role-based access and restriction of data. It means you can get control of the document management portal as per requirement. A graphic designer of your company has no use of administrative documents, so you can block the access for that employee to enter and check those files. But that same employee will have access to other required documents on the portal. This helps in increasing the security of all your important information.
The orderly arrangement of information allows a robust search-ability and saves time. When all your files are organized, it will be easier to locate the required data in no time. docEdge DMS is built up with a strong searching feature that lets you find the required document on the go. Our ECM portal supports various file formats and is developed with compatibility to run all the versions of a document either old or new. Thus, you will face zero efforts to manage your business document database.
At times, an organization needs to have a security shield on its information to prevent theft. Insider threats are among the toughest to prevent, as they originate from employee weakness. They can be malicious to your organizational workflow and harm very critically. Although such theft could be intentional or accidental, a business should be readily secured against such chances. The categorization and control management feature of docEdge DMS allows you to build controlled access for different employees.
Apart from these features, we, at Pericent – A Document and Process Company, are looking forward to bring more aids to the entire process which will help you attain more flexibility and accuracy over accessing your business documents. The future roadmap of docEdge DMS is to provide various such categorization features:
The document classification technique in docEdge DMS is based on automatic categorization, which can be used separately or in combination, and provides an application programming interface to the user through both rule-based and machine learning-based techniques.
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PERICENT - A DOCUMENT AND PROCESS AUTOMATION COMPANY
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FEATURES | Enterprise Edition |
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Access Controls | |
Encryption | |
Version Control | |
OCR for Image Text Search | |
Bulk Upload and Download as Zip | |
Full Text Search | |
Stamping | |
eForms Management & Publish | |
Direct Email Capture & Email Filter | |
Document Sharing via Email(ticket/download) | |
Document Rating | |
Document Tags | |
Document Archiving | |
Backup Management | |
Document Indexing | |
Metadata & Template Management | |
Document Sharing via Email | |
Collaboration | |
Compliance Management | |
Detailed Audit Trail & Reporting | |
Multi Tenancy | |
Workflow Design & Execution | |
Multi-lingual Support | |
LDAP / Active Directory Access | |
Web Services API | |
Document Scanning & Capturing | |
Meta Template & Tagging | |
Document History | |
Google Docs/MS Office Integration | |
Watched Folder Document Indexi | |
Sharing Document with other Tenant & Publically | |
Document Annotations | |
Digital Signature | |
Event Subscription & Notifications | |
Event Calendar/Scheduling Task | |
Mobile App (Android/iOS/Windows) |
Key Features | Standard Edition |
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Configure different levels of permission to multiple users or roles. | |
Encrypted Transmission and Storage of Documents | |
Transparently manage and control multiple versions of any document | |
Optical Character Recognition for text search on any Image Document | |
Bulk Upload of Multiple Documents and Download Multiple Document as Zip | |
Document Searching by Full text, Meta Data, Tag and Many More. | |
Design, Edit, Control and Apply Multiple Stamps | |
Capture Data and Generate Predefined Documents in PDF using eForms | |
Direct Email Capture by Individual User & Email Filter | |
Document and Folder Sharing to External Parties via | |
Document Rating by Multiple Users | |
Apply Multiple Free or Predefined Tags on Documents | |
Configure Document Archiving Bundle of Old Documents | |
Backup Management | |
The document gets Automatically Indexed in the Repository | |
Configure Different Metadata Template to Assign Category to a Document and Custom Indexes | |
Various Options to Share Documents via Email (Attachment, Encrypted Document, Download Ticket) | |
Built-in Calendar, Task Definition and Assigning to Multiple Users | |
Various Compliances ISO 9001:2018, ISO27001, SEC etc | |
Detailed Audit Trail of User Activities | |
Setup of multiple isolated repositories with specific users | |
Very Simple to Design of Various Document Intensive Proceses like Various kinds of Approvals | |
It supports the search of documents in different languages | |
LDAP / Active Directory Access | |
External Integration API | |
Document Scanning & Capturing | |
Meta Template & Tagging | |
Document History | |
Google Docs/MS Office Integration | |
Watched Folder Document Indexi | |
Sharing Document with other Tenant & Publically | |
Applying Multiple Annotations on Document Preview and downloading PDF document with annotation | |
Configure Organization Level Digital Signature and Digitally Sign any document by users of the system | |
Monitor Documents with Event Subscription & Notifications. | |
Event Calendar/Scheduling Task | |
Mobile App (Android/iOS/Windows) |
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