Archive for December, 2018

Key Capabilities while Selecting BPM Platform

Below are Key capabilities to consider, before selecting a bpm platform,

Single Sign-On (SSO)

bpmEdge Business Process Management (BPM) solution have a SSO feature. Single Sign-On allows a user to log in with one set of credentials across multiple independent software platforms. This helps IT teams grant access and track activity. Some BPM systems offer Single Sign-On, but they may be quite limited in their options. Make sure they offer the kind you need.

Integration

bpmEdge Business Process Management (BPM) solution should absolutely be able to be integrated with existing and even new software systems. Very few companies have any use for a BPM solution that cannot communicate with other core software systems. Without the ability to integrate, you will be doing a lot of manual data transfers back and forth which effectively kills the net gain of automation. Without powerful integrations, business process management tools are a complete failure.

Reporting and Analytics

bpmEdge Business Process Management (BPM) include reporting and analytics; this is a no-brainer. Reporting on form data should be powerful and customisable. You should be able to generate reports that tell you the average time it takes to complete individual step and entire items, a snapshot of all open items and how often an item gets rejected or rerouted.

Process Performance Metrics

bpmEdge Business Process Management (BPM)’s Process Performance Metrics helps enterprises spot issues with a process and makes meaningful decisions to improve ineffective processes. In a BPM solution, the Process Performance Metrics are automatically captured system data that is evaluated  by the process administrator to identify whether a problem is a result of poor process modeling and / or execution.

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Top 5 Benefits of adopting Business Process Management Platform

Today, businesses face increasing competition from companies of all sizes and stature. In order to remain competitive, decrease costs and increase organisational productivity, business leaders must recognise the importance of improving business processes. Business Process Management (BPM) can help here because it incorporates continuous process improvement methodologies and uses them simultaneously with BPM software.

bpmEdge BPM software enables businesses to design, implement, execute, monitor and optimise important business processes. By doing so, companies can efficiently organize and analyse data in order to automate business operations to save time and improve overall business productivity. Besides the obvious benefits of implementing BPM software – like reducing costs, rendering competitive benefits and enhancing business agility – these systems can do much more for your business and business strategy.

Better visibility into business operations and performance

Because BPM solutions make process automation possible, they allow for system users to keep track of performance and reveal details of how important business processes function in real-time. This greater transparency allows management to gain a better understanding of their business processes, monitor structures, and improve processes efficiency while keeping track of any outcomes.

A focus on customer satisfaction

bpmEdge BPM software helps organisations to combine people with technology in order to acquire and retain satisfied customers. With leaner, more efficient processes and increased productivity that BPM software helps achieve, employees are better able to focus on the customer. With that being said, a happy customer is a returning customer – meaning this helps to increase revenue, performance, and ensures profitability.

Reduced risks

Since automation is a key factor to keeping process execution quality at a desire level, it ensures that a task or process is completed in the exact same way, every time. This can reduce errors and risks in business processes to ensure they don’t happen again. Plus, since BPM software allows for improved transparency of business processes, it enables users and business leaders to spot out any inefficiencies within them. As such, BPM software creates better-designed, executed and monitored processes which can further help reduce risks.

Greater compliance and security

Since organisations need to be compliant with industry regulations, a comprehensive BPM system can ensure that organisations comply with any standards and stay up to date with laws by implementing regulatory requirements. When you implement a BPM solution, you’re also integrated compliance into your process lifecycle. Businesses can build compliance into their business practices if department-specific applications are integrated with the organisation as a whole. In addition, BPM software also has the ability to promote security and safety measures by documenting procedures and facilitating compliance.

Reduced costs

In order to thrive and sustain a competitive advantage, organisations today need to maximise the efficiency of the costs they obtain and the profit they generate. Luckily, BPM software is a driving strategy towards maximising cost efficiency by streamlining business operations, collaboration, automating repetitive tasks, and improving processes. Implementing a BPM solution can trim down the costs associated to business process execution and the reduce waste – since BPM involves allocating and tracking resources to avoid wastage.

More benefits include

  1. agility
  2. better control and collaboration
  3. process improvement
  4. automation
  5. productivity and efficiency
  6. employee satisfaction
  7. sustainability and measurability
  8. mobility

References: https://solutionsreview.com/business-process-management/top-5-benefits-of-having-a-business-process-management-solution/

Posted in: Business Process Management

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How Do Document Management Systems Work?

It captures documents. It stores documents. And it distributes documents.

Here’s how.

Clearly identified repositories for all documents:

Paper documents can be stored in filing cabinets located in a central filing section or in departments, while electronic documents can be stored in local desktop computers of each user or within central servers or dedicated storage facilities in a networked system. A good DMS will clearly indicate where a particular document can be found, often times producing the document on demand.

A system of classification for all documents:

An easily understood system of sorting documents into different categories can help store paper documents in clearly labelled paper folders and filing cabinets. It can also lead to and help create a hierarchical system of disk directories and a document indexing system. While the directories can facilitate browsing to the desired document quickly. The index can help retrieve documents using a search engine.

Rules and templates for creating and authenticating documents:

Rules and permissions specify who can create and authenticate different kinds of documents, and also the procedures to be followed. Templates provide standard formats for the different documents.

Tools to specify document workflow to suit business processes:

The DMS will, for example, allow routing particular documents through particular routes, for reviewing, commenting on, and approving the documents. Automated alerts can bring pending documents to the notice of concerned persons.

Tools to specify policies and procedures for archiving and disposing of documents:

The DMS will allow administrators to specify the policies and procedures for handling old documents. These might be archived in a standard manner if it’s likely they will be needed later or removed if their usefulness has passed.

Facilities for quick retrieval of documents:

The information about document repositories and classification systems will be communicated to all concerned persons, and will also be made available for quick reference at filing sections and workstations. This can help those who need particular documents to know where and how to retrieve the document they require. Additionally, search tools can speed up finding electronic documents, including finding all documents related to a particular subject or classification.

Security procedures and facilities to prevent unauthorised access and ensure physical safety:

Paper documents will be under the lock and key of specified individuals, who will ensure that only authorised persons are allowed to view the documents. Electronic documents can be protected through a system of access rights and password requirements.

Physical safety is ensured through using security measures, such as fire alarm systems, barred windows, security cameras, etc. for paper documents, and regular backup/separate storage of the backup for electronic documents.

Reference: https://learn.ademero.com

https://www.aiim.org

Posted in: Document Management System

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