Archive for Document Management System

Document Management Help Company to be Audit Ready

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Document Management

How Document Management Helps Organization to be Audit Free

1. Document Security

Sensitive information in form of documents is stored securely. Define user permissions for your staff and control who has access to which documents and how they can use them. Ensure the right documents are accessible by the right people.

2. Consistent Procedures

With business rules and workflow in place, you know that the correct procedures are always followed. Ensure faster approvals and reviews to ensure deadlines are not missed. Handle document processing consistently by creating a separate workflow with the routing of documents. Using Electronic Workflow increases efficiency and accuracy.

3. Flexible Workflows

React to changes in policies and compliance regulations quickly by updating the workflow. Once a workflow is in place, you can alter the process easily, often without having to re-train staff, making continuous process improvement a straightforward procedure. You can update procedures across the whole business simultaneously.

4. Managing the Document Life Cycle

When a document is stored in a Document Management system, you can be confident that you are always working with the latest version, but version control allows you to access all previous versions if necessary. If selected documents must be stored for a specific length of time (in line with compliance regulations), rules can be set to automatically move documents to archive, or delete them when they have expired.

5. Audit Trail

An audit trail is a report showing who has accessed what document, when, and how it was used. You can verify that the latest version of a document is archived, and track system admin changes. Audit trails supply detailed information for auditors, providing visibility into your processes and helping to prove compliance.

6. Easing the Audit Process

Allow auditors to have secure access to your documents via a standard web browser. Inspections can be conducted remotely with no disruption to you and your colleagues. With the powerful keyword search functions of a Document Management system, documents needed for audits are available in seconds. During the inspection, auditors can simply export any information they need in a digital format, saving everyone time and money.

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Is AI the Future of Work, or Work of the Future?

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Artificial Intelligence is Going to be a Major Game Changer for Industrial Revolution, Which way will it sail?

Ai Artificial intelligence

There is no doubt that our generation witnessed the roots of the upcoming industrial revolution due to the implementation of AI. Robots are going to be the main reason for flipping the face of an upcoming industrial environment. Are you ready to hand over your crucial tasks to a robot?
AI trends are enhancing the future of work by automating repetitive tasks, improving decision-making processes, and increasing efficiency. With the help of AI, businesses can make data-driven decisions, personalize customer experiences, and reduce costs. AI also enables remote work and collaboration, making it easier for teams to work together regardless of location.

However, it might sound exciting but safety and economic transformation are crucial concerns to think of. How to save humans from robotized systems in case something goes wrong?  We have reduced salaries because of some tasks being done by robots? Will human workforce requirements drastically slope towards the south? To give an answer to these questions, it is unavoidable to regulate the process of AI development and the integration of humans and computers.

90% of Jobs Now Require IT Skills
Millions of people still with insufficient Basic IT skills
Digitization created Millions of New Jobs
Human work is being evaded by the robots

Now how all these will be lined up in a productive way?

Will AI Ever be Better Than Us?

Artificial Intelligence (AI) has a long way to go before competing with humans. Undoubtedly, robots are much better than humans in computing and doing repetitive tasks. Basically, there are two types of AI: Weak and Strong. The neural networks that serve as a base of modern AI devices look like having the same working principles as a natural human brain, but actually, they haven’t. Neither robotic programs can analyze and make particular decisions as effective as humans nor even surpass them. Thus, comparing AI and human intelligence is reasonable.

However, robots might beat humans doing various planned tasks but it can turn scarier to trust a machine in decision-making prospects. Resultant, it is good to support AI to lessen the workload of humans but an evasion of human interference is not a cool idea.

Apart from that, we have to think about how society will accept robots who would deal with lots of day-to-day issues instead of humans. This is a future challenge for science communicators and journalists, as they will have to explain to people how to live in this new world.

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This Independence Day – Let’s Get Free From Physical Papers

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Let’s Take Another Step To Make A New India – A Digital India

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Thousands Laid Down Their Lives So That Our Country Breath This Day.

–Never Forget Their Sacrifice.

 

Pericent BPM & DMS Software Private Limited Proudly Wishes You a Very Happy and Cheerful Independence Day.

It’s been a long way that we have come after 1947. Yes! Today, we are proud Indians and we proudly celebrate the day of 15th August as Independence Day of India. Although, it’s an undeniable fact that every Indian is aware of the proud history of our country. There are still many attributes where we are not completely independent. Since our first Independence Day, our country has developed and changed a great deal. Not only on political grounds but also in many other aspects like lifestyle, education, business, economic, etc.

However, one of the greatest changes which have been witnessed is the growing technology and its aids to the business and economic growth of the country. Undoubtedly, most of the organizations which worked with manual interference have switched to fully or partly automation to their processes with the help of innovations and techniques. Technology has been proven as the greatest aid to the success of many businesses in the last decade. Why should we live behind the corners? Update your work process, adopt innovations, and take a step to contribute to making India fully digitized.

One of the major problems seen in every business organization is juggling up with the paper documents when in need. Of course, documents are required daily, and when there are file-logs, it becomes harder to find one in need. The bigger the organization, the bigger the size of their documents repository/silos. Have you thought of going paperless concerning document management in your business to smooth up the process and open up doors for more opportunities?

Let’s Get Free From Physical Papers This Independence Day.

Adopt the best Document Management Software to aid your documents handling process digitally. You could save a good time which allows you to think of other business opportunities and to invest in other organizational activities. Moreover, a suitable document management software can let you manage all your business documents and files swiftly at any time from anywhere. Furthermore, a DMS comes with plenty of benefits that enhance your business work-flow experience to the next level.

Adopt more e-Document based procedures for effective and efficient management of documents. Save Trees Go Green! This Independence Day, let’s step together to get rid off the load of physical paper documents.

We, at Pericent BPM & DMS Software Private Limited, aims to aid your business document handling and business process management with fully-compatible platforms. Our docEdge DMS is developed with robust coding that enables you to operate on all your documents effortlessly. The bpmEdge BPMS provides strong yet efficient management to your business process. Our motive is to provide best experience of document management and business process management by setting you up free from Physical Documents. save trees and go green.

Book a demo today to see how efficiently our products can help you in your business document management and business process management.

 

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Digital Inside is still a long way to in Government!

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Digital Inside is still a long way to go in Government!

A reality check in government departments in many states by the team. Actually, we found internally almost all the departments are functioning with traditional paper-based processes even the current software system is not enough to drive things easily! They seem to be more comfortable with the traditional way of operation.

Even, it is risky and cumbersome to operate manually. Does that means government require revolutionary changes to establish digital IQ in their processes by establishing integrated digital nerve system in the core of their operations?

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