Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner.
A Document Management System (DMS) can be seen as a set of standardized practices that:
The DMS can be manual or electronic, though the latter has such overwhelming advantages that wherever the investment is justified, an electronic document management system (EDMS) should be installed in full or part.
According to ISO 12651-2, a document is “recorded information or object which can be treated as a unit”. While this sounds a little complicated, it is quite simply what you have been using to create, distribute and use for years.
Document management is one of the precursor technologies to content management, and not all that long ago was available solely on a stand-alone basis like its imaging, workflow, and archiving brethren like docEdge DMs. It provides some of the most basic functionality to content management, imposing controls and management capabilities onto otherwise “dumb” documents. This makes it so that when you have documents and need to use them, you are able to do so.
Document management systems today range in size and scope from small, standalone systems to large-scale enterprise-wide configurations serving a global audience. Many document management systems provide a means to incorporate standard physical document filing practices electronically. These include:
Document management, while still recognized and utilized independently, it is also a common component found within an Enterprise Content Management environment.
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