A document management system (DMS) is a system used to store, manage, and track electronic documents and electronic images of paper-based information.
A DMS typically includes a database to store the documents, as well as software to help manage and track the documents. There are many benefits to using a document management system, including:
A document management system allows you to store all of your important documents in a central location, making it easier to find and retrieve them when needed.
With a document management system, you can control who has access to which documents, & you can track who has accessed and edited each document.
Instead of wasting time searching for documents, you can use a document management system to quickly find what you need. This can help to improve productivity
With a document management system, multiple people can access and edit the same document at the same time.
By storing documents electronically, you can reduce your reliance on paper, which can help to reduce costs and be more environmentally friendly.
With a DMS, you can store your important documents in the cloud or on a secure server, which makes it easier to recover them in the event of a disaster such as a fire or flood.